Membership Access Card

The membership access card is issued to every new adult member and is used to unlock our electronic locks and prevent unauthorised access into and within the club. The card displays the members name, ID image, membership type and membership number and may be used to verify the holder is a legitimate member.

Every adult members who joins or renews is required to uploaded a suitable image to their membership profile. A suitable image means the image is both of a suitable style and suitable quality and once you have created a suitable image follow these instructions to change your profile picture.

Unsuitable images cannot be printed onto the membership access card and those that do not provide a suitable image will not be issued a membership access card. Card creation issues due to unsuitable images are managed for new members as part of the onboarding process.

The membership access card clearly identifies the member and only the member named on the card is permitted to use their card. Allowing it to be shared or used by another person including friends and family is not permitted and breaches membership T&Cs.

Members should have their card available whenever they are on the premises and produce it on request if they need to verify they are a current member.

In the event a member is on premises without a membership card their membership status can be verified by showing their online membership profile from their mobile phone.

The image is acceptable when it is of a suitable Image style and quality.

It must be a “passport” style image that is a photograph that clearly identifies the member. It should be cropped to show the members face and kneck in a square format with a plain background.

The subject should be facing squarely at the camera with their eyes open and the head straight. Click here for our guide showing examples of what is and what is not a suitable image style.

The image file should be uploaded as a JPEG formatted file of sufficient quality, clarity and size that it can be printed on the membership card. In practice the image quality is considered good enough if it looks to be an in-focus image of the face that is not pixelated or distorted when viewed as a 10 cm tall image.

Variations in the equipment and conditions used to create the photo mean we cannot definitely specify the technical elements of the quality criteria especially if the digital file was subjected to image processing. It is likely to be of suitable image quality when the image is at least 550 pixels tall and the file size is at least 50kB

Click here to view an image that is 550 pixels wide and considered as an example of a suitable image quality.

Typically a self portrait taken using your smartphone will be suitable but do ensure the background is plain. If necessary use this free online background removal tool to remove the background and this free online tool to convert your PNG images to JPG format.

When we want to update the information shown on the card without replacing the card we use laminates. The membership card information will change when the member converts to another membership type or changes their name or want to display a different photo or if the information on the original card becomes unreadable due to cosmetic damage. The laminates are self-adhesive overlays that are stuck over the top of the original electronic membership access card. By itself the laminate cannot be used to open the electronic lock. Click this link to watch a short video that shows the recommended method to stick a laminate to an existing membership card. The method is: Stick laminate over the top of the original electronic membership access card Clean the surface of the original electronic membership access card Peel off the backing paper from the laminate

How to update your photo ID image

Once you have created a suitable image follow these instructions to change your profile picture.

  1. Sign-in to the MyClubHouse membership system https://membership.sasac.co.uk/SignIn
  2. Open your user page [] Use this link https://membership.sasac.co.uk/UserPage.
  1. In the Photo section, select the button below the photo image
  2. Then use the “Choose File” button to select the jpeg image file you want to upload.
  1. The image must be cropped to only show the members face. Use the image control buttons when it is necessary to crop or resize or reposition the image to clearly shows the face.

When the image is showing as required, scroll down to see and select the button to save the image to the profile.